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Exhibits Coordinator Intern

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Company/Organization: Celebrate Fairfax, Inc.


Position Description: The Exhibits Coordinator Intern will assist staff in planning and production for the 2020 Celebrate Fairfax! Festival. Prior to the festival, the intern will assist in exhibitor/vendor recruitment, program development, and provide administrative support for CFI staff. He/she will assist with all communications and outreach to exhibitors/vendors for the event.

Duties and Responsibilities:
• Assist with the planning and implementation of the exhibitor/vendor registration process
• Research and recruit exhibitors/vendors; Leverage tools and databases to manage and track leads through conversion
• Organize and collect essential exhibitor/vendor information (i.e. Certificates of Insurance, additional purchases, etc.)
• Collaborate with the Program Manager to develop procedures, schedules and necessary information needed for the event;
• Serve as the on-site liaison for all exhibitors/vendors as well as lead the festival’s exhibit services team
• Coordinate the post-event survey to exhibitors/vendors to provide data for CFI analysis.
• Assist with the general event logistics and operations, such as signage, vouchers, contracts, permits, and other administrative duties.
• Support staff with event setup/teardown for the festival and special events, as well as per/post-event organization of equipment and supplies.


• Currently enrolled undergraduate/graduate student
• Knowledge of/strong interest in large-scale events
• Team-oriented work ethic, with excellent communications skills
• Self-starter, flexible, and able to multi-task; a mature professional attitude is required
• Able to provide own transportation and accommodations.
• Able to be in office minimum 4 day a week (Monday – Friday).
• MUST be able and willing to lift at least 25 lbs.
• MUST be able to work during the Festival weekend, in its entirety!
• Exceptional verbal and written communications skills.
• Proficient in Windows operating systems, Microsoft Office (Word, Excel, PowerPoint, etc)

Paid Internship Info:



Full Time - 35-40 hours a week


5 months

Start Date:


End Date:

12/20/19, 06/26/20

Additional Info:
About you:
• You are organized and methodical; you are great at keeping track of information and making to-do lists.
• You excel working under pressure; you do whatever you need to get the work done.
• Your time management skills are excellent: you establish priorities and organize a variety of projects simultaneously.
• You love working with a team to accomplish overall goals but can work independently, too.
event  non-profit  exhibits  sales  vendors  festival 
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