Description:

JOB TITLE: Department Intern

Department: Resource Development – Special Events
FLSA Status: Intern
Reports to: Manager, Special Events
Supervisory Responsibility: None
Prepared By: Verneda White
Date Analyzed: October 6, 2009
Approved By:
Approved Date:

JOB STATEMENT/SUMMARY
Reporting directly to the Manager, Special Events the Department Intern is responsible for providing administrative support to the Manager, Special Events and the VP of Resource Development. The position offers an opportunity to learn first-hand how to organize events that are geared toward fundraising.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the supervision of the Manager, Special Events, the Department Intern is expected to perform each essential duties of this position in a satisfactory manner. The Department Intern will be responsible for, but not limited to the following:

• To assist with all administrative duties in relation to the day to day operation of the department, including data entry, filing, faxing, photocopying, typing, phone calls, create and implement organizational systems, etc.
• Prepare copies of all press/collateral materials for solicitations and acknowledgements.
• Provide research and help with preparation of mailings for special events fundraisers.
• Help with organization, inventory and maintain event props, giveaways and collateral materials.
• Helping staff events as needed.
• Help with database management.
• Assist with the execution of special events projects.
• Interact with all necessary internal departments in support of events and projects.
• To support the Manager, Special Events on special department projects as assigned.

ESSENTIAL ORGANIZATIONAL RESPONSIBILITIES
• Able to model ADC’s Values and Operating Principles
• Able to model ADC guidelines around Accountability
• Suggests areas for improvement in internal processes along with possible solutions.
• Inspires coworkers to attain goals and pursue excellence.
• Consistently acknowledges and appreciates each team member’s contributions.
• Effectively utilizes each team member to his/her fullest potential.
• Motivates team to work together in the most efficient manner.
• Keeps staff well informed of changes within the organization and general corporate news.
• Excellent judgment, willingness to make decisions and ability to push back on others (i.e., say no) when appropriate. Knows when to ask for help.
• Highly reliable to follow through on commitments.
• Willingness to work flexible hours.

Qualifications:

QUALIFICATIONS
Education/ Experience:
• Currently enrolled/attending college and/or master’s program. Some work or volunteer experience in an office setting. Job is part-time and approximately 20 – 35 hours per week.

Specific Skills:
• Good interpersonal, verbal, writing, communication and organizational skills.
• Ability to work in a team oriented environment and handle multiple tasks
• Strong computer skills, attention to detail.

Supervisory Responsibility: None

Principle Contacts:
Special Events Manager, Vice President, Resource Development and Resource Development staff

Paid Internship Info:

Unpaid, Academic Credit

Hours:

20 Hours per week

Length/Availability:

December 2011 to July 2012

Start Date:

December 1, 2011

End Date:

January 31, 2012, July 31, 2012

Deadline:

December 31, 2011

Tags:

Special  Events    Communications    Non-profit    Fundraising 

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